When you kickstart your onboarding process, you want to make sure you have the right checklists in place. A new hire onboarding checklist helps recruiters and HR make sure they are covering all the required steps to prepare for onboarding new employees.
On average in the US, an employer spends $4000 and 24 days to hire a new employee, and luckily you can prepare ahead of time a well-executed and ultimate new hire checklist.
A new hire onboarding checklist holds two key purposes – Foremost it makes new employees know what is expected of them. In addition, it also helps to ensure employers don’t miss out on any steps – an employee’s onboarding continues for months to even years after an employee is hired.
Finding the right ones is a challenge and providing them with the knowledge and tools to join the company may prove to be an even greater challenge. Be it virtual or at the office, onboarding ensures new employees feel at home in the new company and will stay there for long-term cooperation.
This article will highlight the importance of onboarding and the new employee checklist along with the new hire checklist template.
WHAT IS ONBOARDING?
Onboarding is an initial process that helps new hires to get acquainted with the job position and company culture. When you provide basic knowledge and tools of how things function then it will help new hires be successful in their roles to promote your company’s values and grow professionally.
Effective onboarding has been linked to higher employee retention, job satisfaction, and customer referrals. Effective onboarding can improve a new employee’s productivity by up to 50%.
WHY IS ONBOARDING SO IMPORTANT?
Onboarding new employees makes the transition to a new environment easier. It not only helps employees feel a part of the team but also urges them to recommend the company to their friends and family.
Strong onboarding makes your company a more attractive place to newcomers and thus helps in building a better and healthier work environment.
- Reduces employee turnover
- Reduces new employee anxiety
- Enhances employee engagement
- Helps maintain and enrich organizational culture
- Cultivate teamwork, mentorship, and leadership
THE 5 C’S OF ONBOARDING
You need to formulate a systematic approach for onboarding to have an exotic employment experience. The 5 C’s of onboarding will help you to assist in fortifying organizational socialization and make your employees feel hailed, motivated & admired.
The 5C’s stand for:
- Compliance with Rules & Standards
- Clarification of Responsibilities and Expectations
- Culture Introduction to Attract and Retain
- Connection Building for Outcomes
- Check Back
Let’s discuss them one by one
1. COMPLIANCE WITH RULES & STANDARDS
Introduce your new workforce about your organizational legal standards.
Begin your onboarding proceedings by informing your new hires about your company’s values, rules, and policies. They will get to know other co-workers and learn about the working environment.
A thorough orientation is a crucial aspect and should cover everything from workplace policies to benefits. You will be performing all the confidential paperwork, say offer letters, employee handbook, insurance policies, forms, acknowledgments, etc.
2. CLARIFICATION OF RESPONSIBILITIES AND EXPECTATIONS
Clarifying the position obligations is essential to make your business stand out.
HR has to inform the responsibilities of specific roles and what is expected from them. For this purpose, you can schedule the tasks and briefly explain the requirements to newly hired employees for better results.
Address your worker’s uncertainties and find related solutions for them. Allow them to ask questions regarding task duties assigned to them. Assist the workers in accomplishing their roles diligently.
3. CULTURAL INTRODUCTION TO ATTRACT AND RETAIN
The first impression is the last impression.
Give your employees a fascinating culture introduction to become intrigued. You can formulate your company’s plans and objectives in the employee handbook. You should include your company’s vision and incentives to depict a positive impression.
When your employees get captivated by your company’s culture, they become your loyal workers. Therefore, while hiring and onboarding make sure to introduce your organization’s motives effectively.
4. CONNECTION BUILDING FOR OUTCOMES
Build & connect is necessary to procure optimal outcomes.
Ensure to have an engaging connection with your newly hired team. You can fabricate creative ideas to hitch with workers. If the employee does a fine job, you can laud his/her performance. This act overwhelms staff members, feel appreciated, and will work with full zeal and zest.
A friendly relationship will assist employees in completing their tasks enthusiastically. A collaboration between mentors and newcomers validates the success of your business.
Schedule follow-ups and check-ins will also allow you to support your new employees.
To kickstart your onboarding process, it’s a good idea to schedule regular check-ins with your new employees. A great way to stay in touch is by scheduling follow-up meetings at 30, 60, and 90-day intervals to evaluate their performances.
Employee satisfaction is essential during the transition period. When workers are satisfied with the company, they stay for a long haul in your company.
WHY DO YOU NEED A NEW HIRE CHECKLIST?
The best way to get the most out of your new hire is to establish an effective onboarding plan. A checklist can help you achieve the objectives of the onboarding process, provide all the information you need for onboarding, and help you avoid any paperwork mishaps.
A new hire checklist helps to ensure that the necessary legal documents are submitted in a reasonable time frame and also allows the employee to start projects faster. A new hire checklist is a guideline that outlines the main aspects:
- Ensures new hires get acquainted with what is expected from them.
- Ensures a new hire submits all the necessary paperwork.
- Ensures a new hire won’t miss out essential steps in the first few months.
Ultimately, a new hire checklist is a tool that helps you successfully integrate a new hire into your company, culture, and specific role. Having a checklist template creates a smoother and more efficient onboarding experience with every new hire that comes on board.
NEW HIRE CHECKLIST TEMPLATE
You want to be sure that you are covering all the key components that will ensure your new hires feel comfortable and can perform to your expectations. List of things you must include in your new hire checklist.
You won’t miss a thing which enables both you and new hires to be on the same page moving forward.
While structuring your day-one onboarding, it’s essential to balance by welcoming a new hire.
Getting to know the team members and providing training plans to help them dive into their new roles.
Your new hires feel like a part of the team!!
AFTER 3 MONTHS
Communicate helps in strengthening relationships and meeting each other’s expectations.
AFTER 6 MONTHS
They’ve made it to a 6-month milestone!!
AFTER 1 YEAR
When employees reach the one-year mark, make them feel special by celebrating their achievements.
GO FORTH AND ONBOARD THE RIGHT HIRE
With an effective onboarding process, you’re bound to get new hires trained and up and running in no time. A well-crafted and excellent onboarding experience boosts retention and commitment.
The new employee checklist helps to ensure all details are covered from pre-onboarding to settling into the company and nothing can fall through the cracks. With each box you tick off, your new member is integrated into the company culture.
Get in touch with rytift.ai to learn more about how to onboard the right candidate and build a thriving workforce.